Overview:

This comprehensive release delivers major enhancements to content authoring, introducing essential new features including adjustable font formatting, List of Effective Sections (LeS), and Record of Revisions (RR), comprehensive change request management, and regulation linking functionality. The release also establishes foundational systems for centralized tag management and acronym definitions.

What's New

SmartDocs

1. Adjustable Font Sizes

Authors can now select different font sizes for both heading levels and paragraph text by selecting the desired font size on the editor toolbar.

2. Adjustable Font Colours

Authors can now select different font colours by selecting the colour-picker on the editor toolbar.

3. List of Effective Sections (LeS)

Users are now provided with a digital LeS information on the version comparison screen through visual indicators in the sidebar showing which heading levels were updated. For every heading level, the system now provides:

• Visual indicator if the heading was updated or changed in the current version.
• Version number for the version in which the heading level last changed.
• Version date for the version in which the heading level last changed.

Furthermore, authors can now add a LeS placeholder in their document Front Matter which is populated with a LeS table when the document is viewed or exported to PDF. This option is available on the editor toolbar, under the "smart content" dropdown.

4. Record of Revisions (RR)

Users can now view a digital record of revisions under the view tab in the SmartDocs reader. The RR displays a list of document versions. By default it includes the current published version, as well as any previously published (withdrawn) versions. Drafts are not included in the RR.

Authors can now also add a RR placeholder in their document Front Matter which is populated with a RR table when the document is viewed or exported to PDF. This option is available on the editor toolbar, under the "Smart Content" dropdown.

Authors can choose to exclude versions from the RR by setting "Include in Record of Revisions" to OFF in the Version attributes.

5. Regulation Links

SmartDocs now supports Regulation linking functionality, allowing authors to link document headings and content to specific regulation items. Authors can link any document heading to specific regulation items available to them in SmartRegs. The system then tracks the status of linked regulations and alerts users when regulation items become outdated.

Authors can create regulation links by selecting the "Show Regulation Links" button above the editor sidebar, and selecting the link icon heading level they wish to create a link for. When linked regulation items are updated, users can view a version comparisons to understand what changed. The system includes comprehensive search functionality to find regulation items and the ability to open regulations in new tabs.

6. Change Request Management

SmartDocs now includes a comprehensive change request system. Authors and reviewers can access change requests by selecting the "Toggle Change Request" button on the top bar, which opens a dedicated change request pane. This option is accessible in both reader and editor modes. The interface allows authorized readers to create change requests for specific sections of text within documents by highlighting the text and selecting "New". Authors can view, create, and manage change requests for both published and draft versions. Authors have the option of accepting or rejecting a change request, or marking it as incorporated, in which case it will be transitioned to done when the document is published.

10. Tag Management

SmartDocs now includes a centralized tag management system accessible through the Reference Settings screen. Document managers can create, edit, and control which tags are available for assignment to documents. The system now restricts users to only apply approved tags from the managed list, improving document organization and consistency.

11. Acronym & Term Definitions

SmartDocs now supports a comprehensive abbreviations and definitions management system. Authors can define and manage acronyms and terms within their documents, with backend support for storing and retrieving definitions. This feature helps maintain consistency in terminology across documents.
This feature will be used for the future smart acronyms, smart definitions, glossary, and index features (ETD August, 2025)

Bug Fixes & Improvements

Platform

• Enhanced regulation access control mechanisms for improved security
• Resolved issues with regulation data access and authorization flows
• Fixed overlapping text issues with settings buttons in AI agent chat interface
• Improved dialogue box sizing for AI agent chat with better text visibility and scroll features
• Fixed type check and lint check issues in AI core components
• Increased code coverage percentage on Diff Service to meet quality thresholds
• Enhanced safety module infrastructure and routing fixes
• Improved WebRTC implementation for frontend components
• Extended the character limit for job titles to accommodate longer professional titles. Users can now create accounts with job titles up to the extended limit without truncation.
• Updated refresh token expiry behavior with automatic background refresh at 18 hours
• Enhanced domain validation to prevent creation of users with different email domains than the tenant
• Expanded dialogue box for all AI agent chats with better text visibility and scroll features

SmartDocs

• Fixed EffectiveChangeService errors that occurred when only one document version existed
• Resolved non-clickable regulation links in AI Editing Agent chat interface
• Improved document navigation by moving scroll bar outside document name boundaries
• Corrected tooltip positioning issues in document views to prevent coverage by UI elements
• Fixed document screen loading issues that prevented proper display
• Updated SDK files for improved functionality and performance
• Optimized performance by removing unnecessary API calls on sidebar load and save operations
• Resolved 400 errors when viewing diff between document versions in sidebar
• Improved handling of unlinked items with proper archived status management
• Updated RoleGuard component to align with global roles and permissions
• Enhanced change request highlight deletion to prevent removal of all highlights
• Added support for removed sections in Summary of Changes (SOC)
• Fixed Reference Settings screens to include proper page refresh capability
• Corrected multiple H1 tags being allowed in front matter content
• Improved deep linking to front matter change requests for better navigation
• Fixed ingested document access to properly restrict by tenant
• Enhanced regulation linking functionality with proper unlink capabilities
• Fixed unit tests in diff module for improved reliability
• Improved breadcrumbs functionality for document details
• Added scroll bar support to Edit Attributes slideout
• Fixed change request creation and display issues
• Added support for font styling in PDF exports, allowing authors to maintain consistent formatting between digital and printed versions of their documents
• Added an endpoint for mobile teams to generate PDFs

SmartRegs

• Resolved display issues with non-current regulation items being incorrectly shown
• Improved regulation search quality to display only current and relevant results
• Enhanced content synchronization processes for more timely regulation updates
• Fixed date handling issues in regulation comparisons
• Corrected duplicate regulation item displays
• Resolved cases where regulations were incorrectly showing as "no regulations found" and improved search result quality to ensure current and relevant results are displayed
• Corrected date handling for "applies from" dates in regulation comparisons, ensuring accurate temporal filtering and display of regulation effectiveness
• Fixed section link navigation issues in chat interface
• Improved state management for regulations agent when minimized
• Enhanced regulation item filtering to show only current versions
• Improved regulation search quality to display only current and relevant results
• Enhanced content synchronization processes for more timely regulation updates
• Fixed issues with non-current regulation items being incorrectly displayed
• Resolved cases where regulations were showing as "no regulations found"
• Enhanced data synchronization processes for improved reliability

End-User Impacts

• Document managers can now centrally manage tags and definitions to ensure consistency across documents

Support Impacts

• No support impacts in this release.

Notes

• No notes in this release

Contact

Aaron Stryd, Group Product Manager - aaron.stryd@trustflight.com

TrustFlight Helpdesk