Structural and navigational changes
The first important item to highlight is the structural changes that have been made to the Compliance module.
Tabs formerly represented different zones, however, the zones are now accessible through the main navigation menu (revealed by selecting the arrow down indicator).
Furthermore, the headings you once saw within each zone, which represent different audit subsystems, are now found within the Checklist schedule tab, as a single consolidated list.
This does however exclude ‘Third Party’ and ‘Survey’ audit types, which are now accessed through the Dashboard.
Consolidating the audits in a single list provides a holistic view of the audit schedule, however, it is still possible to have a separate view if desired, using either the new expandable / collapsible section indicators, or the filter functionality.
The new structure reduces the need to move to different areas of the system, saving time and clicks.
With the list in a consolidated format, each button on the page will offer multiple options, representing each audit subsystem being displayed. This includes:
- Ad Hoc Audits
- +New checklist
- Full History
- Heatmap
- Coverage
The Regulations, Regulations Amendments and the Reference Data & Analysis areas are also accessible through the main navigation menu (selecting the arrow down indicator if necessary).
Alike the other modules, each Compliance zone offers a new Dashboard, with customizable widgets and a task list. There is a widget for every audit type, as well as a widget for Findings and Actions.
Actions also has a dedicated tab, as does the Heatmap and KPI’s.
Creating / Editing Audit Checklists
When creating or editing a Checklist template, users no longer unnecessarily see the navigational phases at the top of the screen, which is a better use of screen space. Note however, the navigational phases are still available and very useful when conducting an audit.
Users with the ‘Edit Checklists’ access rights can now click directly on any editable field, without needing to always click the Edit button first.
The ‘Add Heading’ and ‘Add Item’ buttons are now available at the top of the Contents section as opposed to the bottom.
Starting / Conducting an Audit
Audit phases now right vertical format, with the new subheadings representing sections.
Furthermore, once an audit has started, you can navigate directly to a specific audit section through the vertical phased navigation.
Findings
Similarly, the phases of a Finding are presented in a similar format, on the right with sections as navigational subheadings.
Side by side view of phases:
As a Compliance Manager / auditor moves through the phases of a finding it may be necessary to refer to another phase in order to gather additional information. As an example, a Compliance Manager is working within the Close phase of a finding yet they want to check some details from within the Act phase. The side by side view is a configuration option but it allows you to view both of these phases in a side by side format.
Centrik 5 allows the use of a Pin icon by each phase.
Selecting to pin a phase and displaying another phase in a side by sideview saves valuable time when moving through an audit or a finding.
