Depending on different factors risk can change, advances in technology, safety practices, or equipment might mean that you must adjust any risk assessments that are in place, likewise some risk assessments require you to make regular revisions or checks. The New Version functionality provides the ability to create a new version of a previously signed-off existing risk assessment whilst retaining and recording all version history all in one place.
New Version – Creating a new version of the risk assessment to review or re-assess.
1. Select the risk assessment that you want to reassess from the Assessments tab
2. Click on the ‘New Version’ button, you are provided with further options.
3. Select the best suited available option from those available
4. Click on the ‘OK’ button
In this example the option of Progress Mitigation Mode was selected:
The version number will increment by one, previous versions of the risk assessment appear at the bottom of the page.
*Version history at the bottom of the screen is viewable
5. Within the Evaluation phase reassess the different consequences within each hazard area
6. Assess your risk assessment based on the hazard and consequence scoring the Current Assessment and Planned Assessment areas. If the selection made was Progress Mitigation Mode, then only the Planned Assessment area needs to be completed
7. Move to the Decision phase
8. Select the option to Stop or Continue within the Decision section
9. Click on the ‘Submit for Review’ button
10. Click on the ‘OK’ button
11. The Risk Manager will receive notification regarding this risk assessment, if they have all the information, they require they can click on the ‘Sign-off’ button
12. Enter in a next Review date (if required)
13. Click on the ‘OK’ button
Details of other versions are displayed including version numbering.