Risk assessments can be accessed by clicking on the name of the risk assessment, risk assessments have three phases.
Setup – Where the overall risk assessments details are created
Evaluation – Where risks are captured and calculated
Decision – Where risk assessments are sign-off or stopped
These phases can be seen visually displayed to the right of the screen, within each phase there are different sections required to complete the risk assessment. You can move through each phase by clicking on the phase title, you can move through each section by clicking on a section within a phase.
Setup phase:
Risk Assessment Details section, this area contains information relating to the numbering, naming, description, and version number of the risk assessment amongst other information.
Number – The risk assessment, where it sits on the Risk Register
Name – The title of the risk assessment
Version no – What version of the risk assessment this is (starting value is 0)
Description – An area to describe the risk assessment (if required)
Organisation – What organisation this risk assessment belongs to
Department – Which department the risk assessment relates to
Assessment Methodology – What method is being used to score this risk assessment
Assessment Reoccurrence – If the assessment is repeated or a one-off
Date Signed-off – The date that the risk assessment was signed-off, if a risk assessment is in draft it won’t contain a signed-off date
Status Section – The status of this risk assessment
Created by Section – Who created the risk assessment
Review Details section – Details regarding the reviewer, confidentiality, and additional assessor information
Last Conducted On - When this risk assessment was last carried out
Next Due By - When it is next due to be reviewed
Reviewer – Who is reviewing / conducting this risk assessment
Additional Assessors (if enabled) – Allows for additional assessors
Confidentiality – Is it confidential or visible to all
Sign-off By – Who is singing the risk assessment off (only those with Risk Manager access rights will be available for selection in this box)
Evaluation phase:
Hazard Summary – The area where the hazards and consequences (in this example) are collated together, each hazard can have several consequences associated to it
Related SMS Case – An area where this risk assessment can be linked to a safety case
Related Findings – An area where this risk assessment can be linked to an audit finding or findings
Current Assessment – An overall current evaluation assessment score without any mitigations, decided when all hazards and consequences have been captured and scored via the risk matrix. This relates to the overall perceived current risk to the organisation in relation to this risk assessment
Actions – Any actions relating to the evaluation phase of the risk assessment
Planned Assessment - An overall planned evaluation assessment score after considering any planned or implemented mitigations, decided when all hazards and consequences have been captured and scored via the risk matrix. This relates to the overall perceived planned risk to the organisation in relation to this risk assessment.
Decision phase:
Risk Assessment – An overview of the risk assessment including Name, version number and status
Decision – The overall decision to accept or reject / stop this risk assessment
Top Risk – The ability to flag this as a top risk to the organisation (configurable)
Actions – Any actions in relation to this risk assessment
Outstanding Actions – Any outstanding actions relating to this risk assessment and their status
Submission – Submission of this risk assessment to be signed-off
Sign-off – The sign-off for this risk assessment