Third party style audits allow an audit to be conducted in person or via email. In this type of audit, the Checklists are created as a template, these can then be consistently used across companies that provide the same products or services.
To create the checklists, follow the below steps.
1. Click on the Dashboard area within compliance
2. Click on the View third parties’ link
3. Click on the ‘Checklists’ button
4. Click the ‘+ Add Checklist’ button
5. This will open the setup page for the creation of the checklist, any mandatory fields are displayed with a coloured line indicator
Checklist Number - The numbering of where this checklist sits in your overall checklist creation (usually prefixed with TPA but can be overtyped)
Checklist Name - The naming associated to this checklist. For example, Catering, Fuel or Ground Handling providers. This is your overall title for the checklist so think about the highest hierarchy here
Checklist Style - Fixed to a Third Party Audit
Possible Answers - Alongside the answers of previous checklists such as Yes, No, In part, N/A, Standard audit result and IOSA Audit Result there is an option for a text field to be selected as an answer type
Audit Editability - Can this audit be added to (extendable), can it be amended, or is it fixed
Used as Postal Audit - You can configure this audit to be carried out by the vendor via email. selecting the dropdown ‘Conducted as Postal/E-mail Audit’ or ‘Conducted by auditor after E-mail Inquiry will display an email message box.
A default message is displayed that can be either be used or overtyped, alongside an E-mail Subject box and a Sender E-mail Address box. Leaving the Sender Email Address box blank will default the system to send from your signed in email account.
6. Scroll down the Assessment Options section, within this section you can choose how to score your audit against your third-party checklist. Ticking the checkbox for OK means that this provider is okay to use whilst you can also escalate (if required) by ticking on the Escalate checkbox
7. Click on the ‘Save’ button
8. The next step is to create the Sections and Contents
9. You can add regulations to section contents
10. Click on the ‘Save’ button to save the section and contents
Using the ‘i’ indicator displays the regulation that is linked, you can highlight areas of the regulation too, double clicking the area of the regulation while it is displayed allows you to highlight different sections of the regulation.
Highlighted Regulations are denoted with an ‘H’ indicator