Legislation, Regulations, Policies, Processes, Manuals, Briefings and many more items can change or evolve over time. It is therefore necessary to adapt or change any organisation documentation that you might have to reflect any changes.
This is achieved by using the ‘New Version’ button at the bottom of the document page (accessed from within a specific document).
1. Select the document you wish to update or create a new version of by clicking on the Edit button via the subsystem summary page.
2. Click on the ‘New version’ button.
3. Confirm the onscreen prompt by clicking on the ‘Yes’ button.
4. Follow the same steps as when adding a new document, you can adjust the Type (if enabled), the number, the title and any tags associated with the document (if enabled),
5. Upload the new version of the to be published document
6. Click on the ‘Save’ button.
A new area will now be viewable titled ‘Document Versions’, this will display the previous version by title, who it was created by, when it was created, a tick to show it has been ‘archived’, its version and a tick to denote the current version of this document.
As a new version is created the previous version is automatically withdrawn and archived and the new version becomes the current version. Previous versions are also stored and are viewable via the page icon.
You will see that a new version has been created and at the same time the previous version is archived. The comments box is also populated to denote this change.