1. On the Risk Register page click on the ‘+Add Assessment’ button
2. Give the risk assessment a Number, this can be numerical or alpha numerical
3. Give the risk assessment a title.
4. Add a description (if required)
5. Select the organisation (for a single org this should be pre-populated, for multi-orgs this will require selecting from the dropdown list available)
6. Select the assessment methodology (how you will assess this risk), depending on the system configuration there might be one, two or more methods available
7. Selected the assessment reoccurrence, if ‘One-off’ is selected within the review details area an Expires on box is available. If ‘Repeated’ is selected a Next Due By date will replace this
8. The created by box is populated with the individuals name who is creating the risk assessment
9. As it’s a new risk assessment the last conducted on box will be blank. Depending on whether this was a One-off or Repeated risk assessment will determine the title of the Expires on or Next Due By date, enter a date in this box
10. Enter in details of the Reviewer.
11. Select the confidentiality.
12. Complete the Sign-off field, who is signing-off this risk assessment (only Risk Managers will appear in this box)
13. Click on the ‘Save’ button.
Upon clicking the save button this risk assessment becomes In Progress, it is in DRAFT form at this point until all hazards have been captured and sign-off given / not given.
Hazards & Consequences
Hazards are captured within the evaluation phase of the risk assessment, enabling of this phase (clicking on the evaluation chevron) allows hazards to be added at this level and consequences to be added to those hazards at a lower, more granular level.
1. Click on the Evaluation phase
Adding a Hazard
2. Click on the ‘Add’ button within the Hazards Summary section, this will allow you to input a hazard, the highest hierarchy of that risk
3. Type in the hazard within the available box
4. Click on the ‘Save’ button.
Complete the above process (Adding a Hazard) as many times as is required for this risk
After adding as many hazards as required and clicking the save button enabled the ‘Assess’ button to become active next to each hazard that has been inputted, this button allows you to add consequences to each hazard.
Adding Consequences
1. Click on the ‘Assess’ button at the end of an inputted hazard
2. Under the Consequences section, click on the ‘Add’ button
3. Enter in a consequence to this hazard in the Consequence box
4. Enter in a mitigation to this hazard in the mitigation box (essentially what barriers are you implementing within the organisation to reduce this consequence from occurring)
5. Select a Main impact area from the ‘Main impact’ dropdown area (these can be configured per organisation and allow an organisation to state what area of the business this consequence could impact
6. Select a risk value for this consequence Before Action (the risk as it stands without mitigation) and After Action the risk score after mitigation actions have been put in place). These values are taken from the organisational risk matrix built within your Centrik site
Selecting the risk score
The severity and Likelihood score is calculated via either the standard risk matrix or a provided risk matrix to Centrik. Risk matrices are then linked through risk assessments and safety cases.
These use the ‘main impact’ areas to provide and display the correct areas of the risk matrix.
Severity – Clicking on the small severity box will display the severity for the main impact selected
7. Clicking on the selection that best describes the severity for this impact area will generate a severity score (the page needs to be in ‘Edit’ mode to select the appropriate level)
Likelihood
In the same way as selecting severity you can select the ‘likelihood’ in the same method.
8. Clicking on the ‘likelihood’ box for each consequence will display the associated likelihood for the associated risk matrix
The combination of the severity and the likelihood will combine to produce a score
Alternatively, if you are familiar with your risk matrix and the calibration for each impact area you can select directly from the risk matrix by selecting the larger box below the smaller severity and likelihood boxes.
Selecting the value from the risk matrix will lock in this selection
9. After completing the ‘Before Action’ areas complete the same for the ‘After Action’ areas
10. Click on the ‘Save’ button when all areas have been completed
Alongside the ability to add actions to the overall risk assessment you can also add actions to individual hazards within a risk assessment (if required). As an example, if part of the mitigation for this risk is staff training, you might want to ensure that the training covers the areas of the hazard within the risk assessment.
11. Click on the ‘Add’ button within the Actions area
The Action should be completed in the same way as any other action within Centrik. An action title, Action owner and description of the action is required.
Upon clicking the ‘Save’ button the action is created; however it is placed in a state of OnHold, the reason for this is that depending on the level of risk associated with this risk assessment it may never be accepted and signed-off. Therefore, work could be completed that is not necessary hence the status given.
It is possible to Release this action if it forms part of your mitigation or needs to be completed prior to this risk assessment being signed-off. Simply clicking on the ‘Release’ button will make this action active
All OnHold actions are automatically released upon the risk assessment being signed-off
All actions are collated together in the summary of the evaluation page, as actions from hazards.
12. Under the current assessment area you are able to make a selection based on five options. Accept, Monitor, Secure, Improve or Stop. The ‘?’ button displays the meanings for these selections. Select one of these from the dropdown to continue.
13. After all hazards have been assessed and actions created for hazards (if required) then the evaluation phase is complete
Decision Phase
14. Clicking on the ‘Decision’ chevron will enable the sign-off phase of the risk assessment.
15. Click on the ‘Edit’ button.
16. Within the decision area is where you can decide to either STOP or CONTINUE with this risk assessment. The ‘?’ button displays these two options and their meanings, simply select the appropriate one from the dropdown list
17. If enabled, you can select this risk assessment to be a ‘top risk’ to the organisation by checking the available box
18. Click on the ‘Save’ button.
19. You are now ready to submit this risk assessment for review, under the Submission area click on the ‘Submit for Review’ button.
20. The Risk Manager will be notified of this risk assessment, upon viewing the risk assessment they are able to sign it off by clicking on the ‘Sign off’ button
21. Depending on the setup of the risk assessment (one-off or repeated) the Risk Manager can enter an Expiry date or Review date in the provided box
22. Click on the ‘OK’ button.
The risk assessment has been signed-off, any OnHold actions will have been released if not released earlier in the phases